Construction Accounting Services for Contractors

Field & Finance Co. is not a bookkeeping service.

We are an accounting and financial operations firm that handles financial systems, job cost clarity, and strategic financial management built specifically for construction companies.

Our services are structured as a progression — designed to support you as complexity, risk, and leadership demands increase

Our Construction Accounting Services Include

Construction accounting

Job cost accounting and reporting

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WIP reporting and analysis

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Progress billing and retainage tracking

Contractor payroll and certified payroll compliance

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Cash flow forecasting and financial management

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Service Level 1 - Build the Right Foundation

Accounting Systems Buildout

A properly structured construction accounting system creates reliable job cost visibility and financial control from day one.

We design and implement construction accounting systems built specifically for contractors. Whether starting fresh or correcting disorganized books, we structure your chart of accounts, job cost categories, and reporting framework to support accurate job cost accounting and long-term financial clarity.

Best for

  • New construction businesses ready to build structured financial systems

  • Contractors needing accounting system cleanup or reset

  • Accounting migrations or major operational transitions

  • Leadership teams committed to disciplined implementation

Your accounting system should reflect how your construction business actually operates.

We design or repair accounting systems so financial data flows correctly, reporting is reliable, and your structure can scale without constant rework.

What We Focus On

  • Construction-specific chart of accounts and job cost structure

  • Construction accounting system setup, cleanup, or rebuild

  • Accounting-led integrations between Procore, QuickBooks, payroll, and AP systems

  • Financial data mapping, testing, and validation

  • Workflow design for billing, payables, and cost tracking

  • Accounting-focused implementation training

What You’ll Receive

  1. QuickBooks setup structured for construction bookkeeping

  2. Chart of accounts built for accurate job cost accounting

  3. Historical financial cleanup and full account reconciliation

  4. Defined billing and accounts payable workflows

  5. Clean system migrations or full accounting rebuilds

The result is clean financial reporting, accurate job cost tracking, and a system built to scale with your projects.

Service Level 2 — Own the Numbers Every Month

Managed Accounting & Financial Operations

When accounting becomes reactive, inconsistent, or dependent on the owner, financial clarity disappears.

This level establishes disciplined monthly construction bookkeeping and financial management so your numbers are accurate, current, and dependable.

Best for

  • Owner-operators tired of managing the books themselves

  • Teams that need consistent financial structure

  • Construction businesses ready to transition accounting responsibility

  • Leaders who want reliable reporting without daily oversight

This is our core recurring partnership.

We assume responsibility for your ongoing construction bookkeeping and financial operations, eliminating backlogs, reconciliation stress, and reporting uncertainty. You stay focused on running projects while we ensure your financial foundation stays accurate and consistent.

What We Focus On

  • General ledger management structured for construction

  • Accounts payable and receivable workflow oversight

  • Bank, credit card, and loan reconciliations

  • Monthly close process and reporting cadence

  • Standard financial reporting: P&L, balance sheet, cash flow visibility

  • Ongoing system monitoring and integration maintenance

What You’ll Receive:

  1. A predictable monthly close

  2. Clean and organized financial records

  3. Accurate reporting delivered on schedule

  4. Reduced owner involvement in day-to-day accounting

  5. Numbers you can confidently use for taxes, lenders, and internal decisions

The result is financial stability, operational clarity, and the confidence that your accounting is handled correctly every month.

Service Level 3 — Protect the Margins on Every Job

Construction Accounting Controls

As your construction business grows, financial complexity increases. Without disciplined job cost accounting and WIP reporting, margins become unpredictable. This level establishes structured job-level visibility so you can monitor profitability before it becomes a problem.

Best for

  • Contractors managing multiple active jobs

  • Businesses experiencing margin surprises or cost overruns

  • Teams needing job cost tracking by phase or cost code

  • Owners who want visibility into project profitability in real time

This service extends managed accounting into controller-level construction discipline.

Construction is complex. Company-level statements are not enough. You need job-level clarity.

What We Focus On

  • Job cost tracking by project, phase, and cost code

  • Work-in-progress (WIP) reporting preparation and review

  • Progress billing structure and oversight

  • Retainage tracking and reconciliation

  • Margin analysis by job

  • Financial alignment between field activity and accounting records

What You’ll Receive

  1. Accurate job-level profitability reporting

  2. Reliable WIP schedules for internal and external use

  3. Greater confidence in billing accuracy

  4. Early visibility into margin erosion

  5. Financial data that supports operational decision-making

The result is predictable margins and financial clarity across every active project.

Service Level 4 — Control Labor Risk & Compliance

Payroll & Labor Compliance

Construction payroll carries complexity that standard payroll providers often overlook. From certified payroll to prevailing wage compliance, labor costs must align precisely with job cost reporting and regulatory requirements.

Best for

  • Contractors working on public or prevailing wage projects

  • Businesses managing multiple crews or subcontractors

  • Teams requiring certified payroll reporting

  • Owners seeking tighter control over labor cost allocation

Payroll affects compliance, cash flow, and job costing. When it’s disconnected from accounting, risk increases.

We support payroll processes and labor compliance reporting within a controlled accounting environment.

What We Focus On

  • Contractor payroll processing and oversight

  • Certified payroll reporting

  • Prevailing wage tracking and compliance support

  • Labor burden allocation to job cost structures

  • Payroll reconciliation with job-level financial reporting

What You’ll Receive

  1. Accurate and compliant payroll processing

  2. Reduced risk of reporting errors

  3. Labor costs properly reflected in job profitability

  4. Documentation aligned with regulatory requirements

The result is reduced compliance risk and better control over one of your largest project expenses.

Service Level 5 — Lead with Financial Clarity

Financial Advisory & Strategic Planning

Once your financial foundation is stable and job reporting is reliable, leadership decisions require forward-looking insight. This level provides construction-focused financial advisory to support growth, capital planning, and long-term strategy.

Best for

  • Contractors preparing for expansion

  • Leadership teams pursuing financing or larger contracts

  • Businesses seeking structured forecasting and planning

  • Decision-makers who want credible financial insight

Once the operational foundation is strong, we step into strategic financial leadership.

This is forward-looking support, not historical reporting.

What We Focus On

  • Cash flow forecasting and scenario planning

  • Margin trend analysis and KPI tracking

  • Growth and expansion modeling

  • Equipment investment planning

  • Advisory support for lender and investor conversations

What You’ll Receive

  1. Forward-looking financial projections

  2. Strategic decision support

  3. Clear growth visibility

  4. Confidence in high-impact financial decisions

The result is financial leadership backed by disciplined data and long-term planning.

This service is selectively layered onto clients with strong operational foundations.

Service Level 6 — Close the Year with Confidence

Tax Preparation & Filing (For Managed Clients)

Accurate tax preparation begins with disciplined construction accounting. When your books are structured correctly throughout the year, tax filing becomes predictable not reactive. This level provides tax preparation and filing built on clean financial records and properly allocated job costs.

Exclusevley For

  • Managed clients seeking year-end tax support

  • Our construction business partnerships that value proactive planning

  • Our owners who want reduced tax-season stress

  • Client’s leadership teams that require accurate, defensible filings

What We Focus On

  • Federal and state tax preparation and filing

  • Year-end financial review and adjustments

  • Coordination between accounting and tax reporting

  • Proper allocation of job costs and expenses

  • Support for lender or documentation requests

What You’ll Receive

  • Accurate and timely tax filings

  • Reduced year-end surprises

  • Alignment between financial reports and tax returns

  • Clear documentation to support compliance

The result is a controlled, predictable tax process supported by disciplined financial records — not last-minute corrections.

How Our Services Work Together

Our services are not a menu of disconnected tasks.

They are structured around increasing levels of financial ownership and responsibility, building from foundation to forward-looking leadership.

  • Build the accounting system correctly

  • Own and manage ongoing financial operations

  • Strengthen job-level financial discipline

  • Provide strategic visibility and advisory

Each level reinforces the next.

Sound systems support clean operations. Clean operations support informed strategy.

That structure protects your business — and ensures financial decisions are built on reliable data.

What Happens Next

1. Schedule a Consultation: Choose a time that works for you. We’ll ask a few questions about your current systems and goals.

2. We Review Your Current Financial Structure: We assess how your accounting is set up, where gaps exist, and what level of support makes sense.

3. We’ll Establish the Right Starting Point Together: If there’s a fit, we outline a clear scope of work and next steps. No pressure. No unnecessary services.

Schedule